Writing your final goodbye email can feel surprisingly difficult. Here are exact templates you can copy, paste, and customize to leave on a professional, positive note.
"Subject: Thank You & Farewell - [Your Name] Hi Team, As you may know, my last day at [Company] will be [Date]. Before I log off, I wanted to send a quick note to say thank you. It has been an absolute pleasure working with this group, and I'm really proud of what we accomplished together (especially on the [Project]!). I’d love to stay in touch. You can reach me at [Personal Email] or connect with me on LinkedIn here: [Link]. Wishing you all the best and continued success! Best, [Your Name]"
"Subject: Moving On / Keeping in Touch - [Your Name] Hi Everyone, I’m writing to let you know that my last day at [Company] will be [Date]. I’ve truly enjoyed my time here and appreciate the support and collaboration across the team over the past [Number] years. Please keep in touch! My personal email is [Email] and my LinkedIn is [Link]. Thanks again, and wishing you all the best. Best regards, [Your Name]"
"Subject: Thank You! Hi [Manager Name], Before I wrap things up today, I wanted to send a separate note to say thank you for your leadership and support during my time here. I really appreciate the opportunities I had on this team, and I learned a lot working under your guidance. I’ve left all the transition documents in the shared folder. Let’s definitely stay in touch. Best, [Your Name]"
"Subject: Transitioning My Accounts - [Your Name] Hi [Client Name], I’m writing to let you know that I will be leaving my role at [Company] on [Date]. It has been a pleasure working with you and supporting [Client Company]. Moving forward, [Colleague Name] will be your new point of contact. I’ve CC’d them here so you have their information. They are fully up to speed on your account and will take great care of you. Thank you for the wonderful partnership. Best regards, [Your Name]"
"Subject: Thank You / My Last Day Hi all, Today is my last day at [Company]. Thank you for a great experience working together. If you'd like to stay connected, you can find me on LinkedIn: [Link]. Best, [Your Name]"
Send it on your second-to-last day, or the morning of your last day. This gives people time to reply and say goodbye before your email access is cut off.
BCC your personal email address so you have a copy of the contacts and the nice replies you receive before you lose access to your work inbox.
It’s generally best to leave out the name of your new company in a mass email. If close colleagues want to know, they will ask you directly or check your LinkedIn later.