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Zoom Meeting Etiquette: Rules and Phrases

Zoom has its own specific culture. From utilizing the chat effectively to managing the "raise hand" feature, here is exactly how to behave on Zoom, complete with scripts.

1. Mastering the Zoom Chat

The chat function in Zoom is heavily utilized to avoid interrupting the speaker. Use it to drop links, agree with points ("+1"), or ask questions that don't require an immediate stop.

Say this

“[In Chat]: +1 to what Sarah said. I can drop the link to that document here if anyone needs it.”

Use it when

You want to support a colleague's point without verbally interrupting the flow.

2. Safe Screen Sharing

Never share your entire desktop unless absolutely necessary. Always share a specific window to avoid accidentally broadcasting personal messages or notifications.

Say this

“Let me share my screen quickly. Can everyone see the Q3 report?”

Use it when

You initiate screen sharing and need verbal confirmation before proceeding into your presentation.

Say this

“John, I think you might be sharing your whole desktop instead of just the slide.”

Use it when

A colleague accidentally shares their desktop and you can see their private messages popping up.

3. Using Zoom Features Appropriately

Zoom gives you tools like "Raise Hand" and "Reactions." Use them to manage large meetings smoothly. In meetings of 10+ people, physically waving at the camera often goes unnoticed.

Say this

“I see David has his hand raised. David, go ahead.”

Use it when

You are hosting and using the Raise Hand feature to manage Q&A.

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Up next

For broader online meeting rules, see our virtual meeting etiquette guide.